A. Supplier’s Fault (The Supplier doesn’t send us the invoice yet).
Check with the supplier if they can process the order first and wait until the next payment cycle for the invoice to be paid.
A.1 If the supplier is unable to wait for the next payment cycle.
– Inform finance to process the payment within a day due to urgency.
– Once the PV (Payment Voucher) is ready, forward it to the supplier.
– Continue to process the order accordingly.
A.2 If the supplier can wait for the next payment cycle.
Continue to process the order accordingly.
B. Eezee’s Fault (The Supplier has sent us invoices, however we haven’t made payment).
Check if the supplier can proceed with the order before we make payment.
B.1 If the supplier can proceed with the order before we make payment.
– Continue to process the order accordingly.
– Inform Finance to proceed with payment immediately.
– Once payment is made, send the PV (Payment Voucher) to the supplier.
B.2 If the supplier can’t proceed with the order before we make payment.
– Inform Finance to proceed with payment immediately.
– Once payment is made, send the PV (Payment Voucher) to the supplier.
– Continue to process the order accordingly.